Short answer: a tuition center can send every parent an automatic WhatsApp absence message the moment a group's attendance is closed, using an attendance system linked to the center's WhatsApp number. Plans start at EGP 1,200 per month for up to 150 students, with a free first week.
The point is not the message itself: it is that the parent knows the same day, before repeated absences turn into a student who quits and a fee that is never paid.
Why absence messages get lost in most centers
- Manual sending: staff type messages after class, and on busy days they never go out.
- Paper registers: matching an absence to a parent's number means searching every time.
- No record: if a parent disputes it later, there is no proof the center told them.
How automatic sending works
- The student checks in with a QR code card or by name from the staff screen.
- When the group's attendance is closed, the system marks the absentees.
- A WhatsApp message goes from the center's number to each absent student's parent: name, subject, time.
- Every message is saved in the student's record with its date.
Pricing
- Up to 150 students: EGP 1,200/month.
- Up to 400 students: EGP 2,000/month.
- Multiple branches: EGP 3,500/month.
Includes attendance, messages, fees and arrears, reports and support, with no setup fee. Full details in tuition center attendance system and pricing.
FAQ
Does the center system message parents about absences automatically?
Yes. Once a group's attendance is closed, the system sends a WhatsApp message to the parent of every absent student with the student's name, subject and session time, with no manual typing.
How much does the attendance system with WhatsApp messages cost?
A monthly subscription by student count: up to 150 students EGP 1,200, up to 400 students EGP 2,000, multiple branches EGP 3,500. It covers attendance, messages, fees, reports and support, with a free first week.
Does the center need a special WhatsApp number?
The center's existing WhatsApp number is enough. It is linked once, and messages go out under the center's name so parents recognise them.
What if a student arrives late after the absence message?
Staff switch the student to late, and a correction message can be sent to the parent, so the record stays accurate.
Can the system send messages other than absences?
Yes. Overdue fee reminders, exam results and session changes all go to parents from the same place.
Can we change the message text or add something custom?
Yes. The center writes the message in its own tone, and any custom addition, such as a monthly parent report, is built to the owner's request.
Read also
Why you need a smart management system, how to choose a software company, a mobile app is a real investment, our custom systems service, or contact us.
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