Short answer: an attendance system for a tuition center in Egypt is a monthly subscription starting at EGP 1,200 for up to 150 students, EGP 2,000 for up to 400 students, and EGP 3,500 for multiple branches — including QR attendance, automatic WhatsApp messages to parents and arrears tracking, with no setup fee.
Setup happens the same day: we enter the students, groups and schedules, print the codes and train the staff.
The real problem is not attendance, it is unpaid money
Most centers ask about recording attendance, but the actual loss sits elsewhere. A center with 300 students and a 10% late-payment rate is carrying roughly EGP 12,000 owed by parents nobody can name. A paper register records who showed up; it never tells you who has not paid.
The system lists every late payer on one screen — name, amount, days overdue, parent's number — and chases them automatically.
Pricing
| Plan | Students | Monthly |
|---|---|---|
| Small center | up to 150 | EGP 1,200 |
| Mid-size center | up to 400 | EGP 2,000 |
| Multi-branch | unlimited | EGP 3,500 |
All plans include QR attendance, WhatsApp messages to parents, subscriptions and arrears, reports and support. No setup fee, no hidden costs.
What actually happens at the door
- The student's personal QR code is scanned on a staff phone or a reader.
- Attendance is recorded in one second against the right group and session.
- A WhatsApp message reaches the parent: your child attended today's session.
- If the subscription is due, staff are warned before the student walks in.
No special hardware, no fast internet, no technical staff needed.
Automatic parent messages
The message a father receives the moment his son arrives does two things: it reassures him, and it makes him talk about the center. It is the cheapest marketing available, because it comes out of work the center already does.
Available messages: attendance, absence, subscription due, late payment, exam result, group announcement.
The reports owners actually ask for
- Who has not paid, with amount and days overdue.
- Groups whose attendance is sliding — before students leave.
- Monthly revenue by group and by teacher.
- Students who missed three consecutive sessions.
- Branch-by-branch comparison where there is more than one.
Setup and support
We do the whole setup on day one: students, groups and schedules entered, codes printed, staff trained. First real attendance is usually recorded within 48 hours, and we are present on the first operating day.
Support is inside the subscription, never billed separately.
FAQ
How much does a tuition-center attendance system cost in Egypt?
It is a monthly subscription based on student count: up to 150 students EGP 1,200/month, up to 400 students EGP 2,000/month, and multi-branch EGP 3,500/month. Every plan includes QR attendance, automatic WhatsApp messages to parents, subscription and arrears tracking, reports and support, with no setup fee.
How does QR attendance work?
Each student gets a personal QR code printed on a card or sent to the parent's phone. At the door the code is scanned and attendance is recorded in one second against the correct group and session. No special hardware is needed, a staff phone is enough.
Does it message parents automatically?
Yes. A WhatsApp message reaches the parent the moment attendance is recorded, plus automatic messages for absence, subscription due dates and late payments, with no staff action required.
Why not just use a paper register?
Paper does not tell you who owes money. A center with 300 students and a 10% late-payment rate has roughly EGP 12,000 outstanding that nobody can name without a manual audit. The system lists every late payer with name, amount and days overdue, and chases them automatically.
Can it run more than one branch?
Yes. Each branch keeps its own staff, groups and reports, while the owner sees all branches in one dashboard with side-by-side comparison. The multi-branch plan is EGP 3,500/month.
How long does setup take?
Setup happens the same day. We enter the students, groups and schedules, print the codes and train the staff, so the center does no technical work. First real attendance is usually recorded within 48 hours.
Next step
If you run a center and want to try the system on your real students, we set it up ourselves and record the first attendance with you. Contact us or WhatsApp +20 100 044 6359.
Running a different business? Read shop and warehouse system cost in Egypt, the smart management system, or when your business needs an ERP. See also our custom systems service and how to choose a software company.
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